QuickBooks Admin
Remote | South Africa | Independent Contractor Part-Time (3:00 PM SAST Start) with Opportunity to Grow into Full-Time
About the Role
We are looking for an experienced Admin with strong bookkeeping skills to support a growing US-based healthcare business. While bookkeeping and QuickBooks Online experience are essential, this role also includes client coordination, workflow management, and administrative support.
This position is ideal for someone who enjoys wearing multiple hats, thrives in a structured remote environment, and is excited to grow into a full-time role.
Key Responsibilities
Bookkeeping
Manage day-to-day bookkeeping using QuickBooks Online
Reconcile bank and credit card accounts
Investigate and resolve reconciliation discrepancies independently
Maintain accurate financial records
Assist with invoicing and payment tracking
Prepare financial information for management
Administrative Support
Coordinate client onboarding and ongoing communication
Manage administrative workflows and internal processes
Update records across multiple software platforms
Assist with medical administration and client documentation
Maintain accurate files and follow detailed SOPs
Prioritize tasks effectively in a fast-paced environment
What We're Looking For
Essential Experience
3+ years of bookkeeping experience
Current, hands-on experience using QuickBooks Online
Strong bank reconciliation experience
Excellent administrative and organizational skills
Comfortable learning and working across multiple systems
Previous remote work experience
The Ideal Candidate
We are looking for someone who:
Communicates clearly, professionally, and answers questions directly.
Uses good judgment and solves problems independently before escalating.
Is comfortable following detailed SOPs and established processes.
Can confidently prioritize competing tasks.
Provides real examples of how they have resolved bookkeeping or reconciliation issues.
Is proactive, resourceful, and self-motivated.
Thrives in a remote environment with minimal supervision.
Technical Requirements
Reliable fibre internet
Backup power (UPS or inverter)
Quiet, professional home office
Good-quality headset and webcam
Computer capable of running multiple cloud-based applications simultaneously
Working Hours
Part-Time
Starting at 3:00 PM South African Time
Opportunity to transition into a full-time position based on performance and business needs.
Exclusively Remote is a staffing and recruitment platform that connects remote professionals with fully remote job opportunities across multiple industries. The company specializes in placing independent contractors and full-time remote employees in roles spanning commercial insurance, logistics, sales, and other sectors. They work with established US-based companies to fill critical positions with distributed talent, managing the entire recruitment and placement process while supporting both contractors and employers throughout the engagement.
