Job Summary
The Specialist III, Procurement keeps Nightingale's purchasing engine running — turning requests into accurate, compliant purchase orders and making sure vendors, Finance, and Collaborators across the College stay in sync every step of the way. This is a role built on precision and follow-through: when procurement runs smoothly, our campuses, classrooms, and learner-facing teams get what they need, exactly when they need it, so the real work of educating and elevating our Learners never skips a beat.
About the Role
As the operational backbone of the procurement process, you'll own the intake-to-issuance journey for every purchase request — validating details, routing approvals, and creating purchase orders in our procurement/ERP system with accuracy that holds up under audit. You'll be the steady point of coordination between internal Collaborators, vendors, and Finance, tracking every PO through fulfillment and proactively flagging anything that could affect delivery. This role rewards someone who takes ownership seriously, communicates transparently when things shift, and is always looking for a better way to get it done.
What You'll Do
Own the standardized procurement intake process, ensuring requests include required details (scope/specifications, pricing, service period, business justification, approvals, and coding as applicable)
Validate and route requests before commitments are made; return incomplete submissions and escalate exceptions per policy
Create, issue, and maintain purchase orders (POs) in the designated procurement/ERP system, ensuring accuracy of vendor details, pricing, quantities, terms, and required supporting documentation
Track PO status through fulfillment — including backorders, shipment/delivery timing, change requests, and cancellations — and proactively communicate impacts to Collaborators
Perform day-to-day vendor coordination related to ordering, delivery questions, PO/invoice discrepancies, and issue resolution; escalate risks or delays to Procurement leadership as needed
Maintain purchasing documentation and records (quotes, approvals, PO history, and receiving evidence) to support audit readiness and reporting
Participate in functional projects, process improvements, and professional development activities as opportunities arise
Perform other duties as assigned in support of the College's Impact and the Procurement Function
What You Bring
Required:
4-year degree from an accredited institution or equivalent relevant experience.
Demonstrated experience providing customer service to multiple stakeholders.
Demonstrated proficiency in inventory management.
Demonstrated proficiency in distribution coordination.
Demonstrated proficiency in professional, written communication.
Demonstrated experience with Microsoft Outlook and SharePoint.
Preferred:
At Nightingale, we believe every role — even the ones behind the scenes — plays a part in closing health equity gaps and building a healthcare workforce that's relevantly skilled, readily available, and representative of the communities it serves. As a Collaborator in our Procurement Function, your accuracy and follow-through directly support the systems that keep our Learners' experience running smoothly. You'll be part of a high-impact community that values growth, ownership, and transparency — not just in what we deliver, but in how we work together to deliver it.
Budgeted Hiring Range $80,000—$88,000 USD
All new hires are required to attend New Collaborator Orientation (NCO) in Salt Lake City, Utah. The College will cover travel, lodging, and other accommodations.
Nightingale’s commitment to diversity and inclusion is reflected both in our learners and collaborators because we believe the best outcomes for learners from underserved and diverse populations are achieved through collaborators with similar backgrounds and cultures. Nightingale Education Group is an equal opportunity employer.
Our Mission (not just words on the wall, we live it, love it, and daily contribute to it): With the primary focus on higher learning in healthcare professions, Nightingale Education Group contributes to elevating education, health, and employment systems through facilitation of academic achievement, personal growth, and professional development of its learners, alumni, and collaborators, while serving diverse communities.
At Nightingale Education Group, our Innovative Education model helps transform rural health landscapes through our blended-distance learning platform. Every person involved with Nightingale Education Group helps to change the lives of our learners, our communities, and ultimately the world by adding to the quality of healthcare. We are proud to have graduated nearly 5,000 nurses serving communities in need. We are serious about our outcomes and have a little bit of fun getting there.
The professional and personal development of our learners and our collaborators is our company’s foundation. Not only do we develop strategies that promote a positive work-life integration, but we also create an environment that invites you to become an expert in your field, be it through higher education or professional development. Put simply, we elevate employment, elevate health, and elevate education. We’re so happy that you’ve found us!
Employment is contingent upon successful completion of a background check and drug screen.
Nightingale Education Group is a healthcare education provider focused on higher learning in nursing and healthcare professions. The organization operates an innovative blended-distance learning platform designed to transform rural health landscapes and elevate education, health, and employment systems. Nightingale has graduated nearly 5,000 nurses serving underserved communities. The company is committed to facilitating academic achievement, personal growth, and professional development for learners, alumni, and collaborators while serving diverse populations. Nightingale uses Ellucian Banner SaaS systems for student information management and institutional operations.
