Position Summary:
We are seeking a Talent Acquisition Specialist to support hiring across multiple departments while maintaining a strong candidate experience and consistent hiring standards. This role is hands‑on and execution‑focused. The ideal candidate will manage recruiting logistics, conduct initial candidate screenings, and partner closely with hiring managers and HR to keep roles moving efficiently from application through offer. Success in this role comes from organization, follow‑through, and the ability to manage multiple open roles at once without losing momentum. This position does not own compensation decisions, final offers, or HR policy, but plays a critical role in ensuring recruiting pipelines stay active and organized.
Key Responsibilities:
Recruiting & Candidate Screening
Conduct first‑round HR screening interviews to assess baseline qualifications, communication skills, and culture alignment
Review resumes and applications to identify candidates who meet role requirements
Partner with the HR Director and HR Generalist to determine which candidates advance in the interview process
Maintain consistent screening notes and candidate evaluations in the ATS
Interview Coordination & Pipeline Management
Schedule interviews across multiple stakeholders and departments
Serve as the primary point of contact for candidates throughout the interview process
Track candidate progress and ensure timely follow‑ups with hiring managers
Proactively flag stalled roles, scheduling issues, or candidate drop‑off risks
Hiring Manager Partnership
Work closely with hiring managers to keep interview processes moving and aligned
Ensure interview steps and expectations are clear and consistent
Provide hiring managers with visibility into candidate pipelines and next steps
Help reinforce structured interview practices and scorecards
Recruiting Operations & Reporting
Maintain accurate recruiting trackers and ATS data
Support posting roles, managing inbound applicants, and coordinating sourcing efforts
Assist with recruiter and agency coordination when applicable
Provide basic recruiting metrics such as time‑to‑screen, time‑to‑interview, and pipeline health
Candidate Experience
Ensure candidates receive timely communication and a professional, organized experience
Coordinate logistics, interview details, and follow‑ups
Represent SmartLight’s culture and values throughout the recruiting process
Qualifications:
Education:
Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
Experience:
2–4 years of experience in recruiting coordination, talent acquisition, or HR support, ideally in a fast‑paced or growing organization, with exposure to technical, IT, or analytics‑focused professional roles.
Skills and Competencies:
Strong interpersonal and communication skills
Ability to manage multiple open roles and priorities simultaneously
Experience conducting candidate screening interviews and coordinating interview processes
High attention to detail and strong organizational skills
Proficiency with applicant tracking systems (ATS), HRIS platforms, and Microsoft Office Suite
Ability to partner effectively with hiring managers and cross‑functional stakeholders
Ability to handle confidential information with discretion and professionalism
Strong judgment and problem‑solving skills
Comfortable working in a fast‑paced, evolving environment
Proactive, resourceful, and execution‑oriented
Who is SmartLight Analytics
SmartLight Analytics was formed by a group of industry insiders who wanted to make a meaningful impact on the rising cost of healthcare. With this end in mind, SmartLight works for self-funded employers to reduce the wasteful spend in their healthcare plan through our proprietary data analysis. Our process works behind the scenes to save money without interrupting employee benefits or requiring employee behavior changes.
