Senior Specialist in Transport Logistics

An agro-trading company is looking for a logistics specialist who will be responsible for automobile logistics, work with the carrier market, rates and actual provision of transportation for the Trading Department.

Main Focus

Search for vehicles, purchase of transportation services, negotiation of rates, provision of Trading Department needs.

About the Role

Senior Specialist of the Automobile Logistics Department is responsible for organizing automobile transportation in accordance with the needs of the company's trading department.

The main task of the position is to ensure the required number of vehicles in the right place and at the right time at the most competitive market rate.

The specialist receives transportation requests from the Trading Department, analyzes the vehicle market, finds carriers, conducts negotiations regarding rates and conditions, agrees on transportation and monitors the provision of the agreed volume of vehicles.

The role involves active daily work with the carrier market and directly affects the profitability of the company's trading operations. Back-office and documentation for completed transportation are handled by a separate automobile logistics specialist.

Main Responsibilities

Забезпечення потреб Trading Department — 30%

• Receipt of automobile transportation requests from traders.

• Understanding the parameters of each transportation: route, cargo, tonnage, loading period, required number of vehicles and target rate.

• Operational assessment of the possibility of fulfilling the request.

• Formation of a plan for attracting transport for specific trading operations.

• Provision of the required number of vehicles in accordance with the agreed schedule.

• Continuous communication with traders regarding the actual situation in the vehicle transportation market.

Search for vehicles and carriers — 30%

• Daily active search for vehicles for Trading Department requests.

• Work with the existing carrier database.

• Continuous search for and attraction of new carriers.

• Formation and development of own database of reliable transport partners.

• Search for transport through specialized transport platforms, direct contacts, recommendations and other channels.

• Assessment of the reliability and actual capacity of the carrier to fulfill the agreed volume.

• Formation of a pool of carriers for the company's main routes.

Negotiations and purchase of transportation services — 25%

• Conducting negotiations with carriers regarding the cost of transportation.

• Obtaining the most competitive rate for a specific route.

• Comparison of proposals from different carriers.

• Agreement of commercial terms.

• Control of actual rate compliance with the agreed budget / target rate.

• Understanding the current market situation and rate dynamics.

• Search for opportunities to reduce logistics cost without loss of transportation reliability.

Operational control of execution — 10%

• Confirmation of vehicles and carriers for agreed requests.

• Control of timely provision of vehicles.

• Operational resolution of problems with vehicle provision or replacement.

• Search for alternative transport in case of carrier refusal.

• Control of carriers' fulfillment of agreed obligations.

• Coordination of critical situations between the Trading Department, carrier and other transportation participants.

Department Management and Analytics — 5%

• Organization of automobile logistics function.

• Assignment of tasks to department employees.

• Distribution of functions between front-office and back-office.

• Control of the carrier database currency.

• Analysis of rates for key routes.

• Analysis of carrier work quality.

• Formation of brief management reports on rates, volumes, problematic routes and transport availability.

Interaction with Trading Department

Trading Department is the main internal customer of automobile logistics.

Trading Department determines: route, goods, required volume, delivery period and commercial parameters of the trading operation.

Automobile logistics specialist is responsible for: possibility of providing transport, current market rate, search for carrier, negotiations, confirmation of vehicles and actual provision of transportation.

What We Expect from a Candidate

Professional Skills

• Practical experience in automobile logistics.

• Experience in direct search for vehicles and carriers.

• Own database of carrier contacts will be a significant advantage.

• Experience in negotiations regarding transportation rates.

• Good understanding of the market for automobile freight transportation in Ukraine.

• Understanding of the principles of transport rate formation.

• Ability to quickly assess the market rate for a route.

• Experience working with large volumes of transportation will be an advantage.

• Experience in agro-logistics / transportation of grains and oilseed crops — significant advantage.

• Confident work with Excel and carrier databases.

Personal Qualities

• Strong negotiation skills.

• Commercial thinking.

• Ability to negotiate and protect the company's interests.

• High reaction speed.

• Persistence in searching for transport.

• Result orientation.

• Stress resistance.

• Ability to work with a large number of calls and contacts.

• Ability to make quick decisions.

• Systematic approach to work with carriers.

• Responsibility for commitments made.