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Accounting Assistant & Office Manager

Encoda logo

United States

Job Description


Encoda is a leader in healthcare reimbursement automation and technology-enabled revenue cycle management services, empowering medical business offices to cost-effectively collect the most revenue in the shortest time possible. Our cloud based (SaaS) platform, Encoda BackOffice, bridges the workflow gaps between practice management systems, clearinghouses, and payers. It is a highly customizable rules-based software engine that identifies and places problematic claims and remittances in one intuitive work queue, enabling billing teams to work rejections and denials faster and more profitably.

Our dashboard reporting tool combines PM and payer data in one database, automatically creating 20+ dashboard reports daily. These tools are what makes us unique and undeniably key to our clients’ financial health!


We are in search of a versatile individual to fulfill the dual role of Accounting Assistant/Office Manager. This unique position combines the fundamental responsibilities of an entry-level accounting assistant with the dynamic duties of office management and executive support. As an integral member of our team, the successful candidate will seamlessly transition between handling basic accounting tasks and ensuring the smooth operation of a remote workforce. From managing financial records to orchestrating the daily functions of the executive suite, this role requires adaptability, attention to detail, and a proactive approach to problem-solving.

The ideal candidate is a resourceful and organized individual who thrives in a fast-paced environment, possesses excellent communication skills, and demonstrates a strong commitment to teamwork and excellence. If you are a self-starter with a passion for both numbers and administrative efficiency, we invite you to join us in this exciting opportunity to contribute to our company's success!


Finance and Accounting

  • Assist with accounts payable and receivable processes including invoice processing, payment collection, and vendor management
  • Assist in month-end close activities
  • Assist in budget/forecasting preparation and monitoring
  • Deposit checks, send FedExes, and any other errands needed around our Tampa office
  • Provide administrative support and special projects for CFO

Office Management/Exec Support

  • Coordinate and manage the schedules of executive suite (as needed), including arranging meetings, conference calls, travel arrangements, and appointments across different time zones in a fully remote environment
  • Organize and facilitate virtual meetings, including setting up video conferencing, screen sharing, and distributing relevant materials
  • Assist in planning and coordinating off-site meetings/events including logistics, registrations, etc.
  • Assist with document preparation and formatting, including emails, reports, presentations, and other materials for executive review
  • Maintain the electronic filing system ensuring accurate and up-to-date records of documents, files, and confidential information


At Encoda, we do more than profess our values. We practice them through an agreed-upon and shared set of behaviors that make up our DNA. We are clear about what is important to us, and we take care that our intentions, words, thoughts, and behaviors align with those values.

· Inclusive: We foster an environment where you can thrive among smart, thoughtful, and humble colleagues.

· Collaborative: We have the courage to ask for help and actively listen to our clients and each other.

· Authentic: We approach all situations (internal and external) with positive intent and integrity.

· Committed: We deliver results with a passion for our clients’ success.


  • Bachelor’s degree in accounting, finance, business, or related field
  • Strong attention to detail and accuracy of data
  • Proficiency in Quick Books and Microsoft Office suite, particularly Excel and Teams
  • Excellent organizational and time management skills
  • Ability to multitask and prioritize tasks effectively
  • Strong written and verbal communication skills
  • A HIPAA compliant work from home office in the Tampa area
  • Ability to meet at Tampa HQ office and run local errands as needed


  • The opportunity to be a part of a leading healthcare IT SaaS and services organization with a strong mission and set of values
  • We are “technology forward”; Encoda has developed a unique and effective revenue cycle management software suite that is central to our services strategy
  • Competitive compensation and benefits package, including front-loaded Paid Time Off (PTO), medical and dental, matching 401k, and life insurance
  • Opportunity to work alongside talented and professional colleagues with the opportunity to learn and advance
  • Opportunity to work from home, promoting a strong work-life balance

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About the job

Mar 22, 2024


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