Budget & Admin Support Assistant

If you are unable to complete this application due to a disability, contact Ocean Associates at 703-388-9548 to ask for an accommodation or an alternative application process.

Ocean Associates Inc. (OAI) is seeking an applicant to provide budgetary support services to the National Oceanic and Atmospheric Administration (NOAA), Office of Sustainable Fisheries (OSF) in Silver Spring, MD. OAI is a Virginia corporation established in 2003 that provides consulting and technical services to the U.S. government, non-governmental organizations, international organizations, and the private sector. We specialize in scientific program and project management, strategic planning, professional and technical services, and stakeholder engagement, supporting government contracts. We are seeking applicants for this position prospectively, which is dependent on award of contract.

Background:

OSF supports consideration and resolution of national domestic policy issues, provides support to the regional fishery management councils (councils), manages fisheries for Atlantic highly migratory species, and works with federal partners to ensure the safety of seafood sold in the United States. OSF is a headquarters office and works closely with the five NOAA Fisheries regional offices and six science centers and in partnership with the councils, interstate marine fishery commissions, and states to ensure U.S. fisheries are sustainably managed. OSF also engages the fishing industry (both commercial and recreational) seafood dealers, environmental groups, other federal agencies, and academia to ensure sustainable fisheries and sustainable economies and healthy and nutritious shellfish and finfish.

Description:

The employee will perform a variety of tasks related to budget analysis. Specific tasks are expected to include but not limited to the following:

• Routinely run reports (budget, acquisition, labor and travel) in the NOAA Financial system to determine if financial resources are being used appropriately to implement programs.
• Maintain and create online budget tracking sheets that will allow budget analyst(s) and OSF leadership to assess how well the annual budget is being executed.
• Collaborate with other budget analyst(s) to provided recommendations for improved business processes.
• Have some experience with and understand Federal Budget process and appropriations law (preferred). Alternatively, the employee should be willing to learn the Federal Budget process and appropriations law.
• Experience and/or demonstrated capability to navigate between different navigating financial systems and able to adapt to changes in business processes.
• Have a strong proficiency with Microsoft Excel to include the building of pivot tables, Google Sheets and other spreadsheet programs.
• Experience working collaboratively with a team to ensure proper communication regarding deadlines and project directives are met with timeliness and quality of work products.
• Have the ability to effectively and efficiently work under tight deadlines and scheduled action dates.
• Have strong organizational, analytical, written communication as well as oral communication skills.

Start Date: As soon as possible contingent upon and following contract award.

Location: Work will be based out of the NMFS Silver Spring, Maryland office and is full-time (40 hours per week, Monday through Friday). Remote work is encouraged, but a hybrid work schedule is allowed. During workdays, candidates must be able to respond to all communications within 24 hours and conduct calls and meetings as necessary during normal business hours.

Travel: Some travel to in-person meetings may be required.

Salary and Benefits: This is a full-time position with benefits. Salary, commensurate with experience, between $30 - $45 per hour.

Requirements:

Applicants must have the following minimum requirements:

• A bachelor’s degree in a relevant field, such as business, accounting, finance, economics, mathematics, or social science and at least two years of relevant experience.
• Have some experience with and understand Federal Budget process and appropriations law (preferred). Alternatively, the employee should be willing to learn the Federal Budget process and appropriations law.
• Experience and/or demonstrated capability to navigate between different navigating financial systems and able to adapt to changes in business processes.
• Have a strong proficiency with Microsoft Excel to include the building of pivot tables, Google Sheets and other spreadsheet programs.
• Experience working collaboratively with a team to ensure proper communication regarding deadlines and project directives are met with timeliness and quality of work products.
• Have the ability to effectively and efficiently work under tight deadlines and scheduled action dates.
• Have strong organizational, analytical, written communication as well as oral communication skills.

If you are interested in being considered for this position, please APPLY THROUGH OUR ADP WEB PORTAL, AT THE LINK AT THE TOP RIGHT OF THIS PAGE.

Only qualified applicants that meet minimum experience or background requirements stated above need apply. When applying for this position you will be asked to upload your resume at the end of this online application.

Applicants should submit a resume that includes the following:

• Cover letter that briefly describes how you meet the required and preferred qualifications listed.
• Work history for past 10 years or since last full-time education.
• Education.
• Previous experience or training with similar requirements.
• Three professional references.
• Include your name in the document file name.
• Upload your resume in readable, not scanned, PDF or Word format (PDF is preferred).

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States, complete the required employment eligibility verification document form upon hire, and successfully complete a federal government background check. Ocean Associates Inc. is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of any status or condition protected by applicable federal or state law.

OAI is a government contractor and is required by law to invite applicants to self-identify their race, gender, national origin, disability status and veteran status. OAI is required to use the information it collects as part of its future affirmative action efforts in hiring. The information is collected anonymously by computer and is not connected to your application. You will see a place to check certain boxes in OAI's online application. Even though the information is anonymous, self-identification is voluntary. You can always check the box that says you decline to self-identify.

Note: If you are not selected, your materials may be retained for present or future opportunities. We may use your resume in bidding on a project and if we are awarded the work, we will contact you before seeking further applicants. If you do not wish us to retain or use your resume to seek work for you, please let us know in the "Notes" section on the second page of the online application.