Why Assistantly:
Join the vibrant unicorn community at Assistantly, where we connect talented professionals like you with rewarding opportunities that align with your unique skills and aspirations. Partner with us to unlock your potential for meaningful career advancement and personal development. Enjoy the flexibility of remote work, competitive compensation, and a supportive environment designed for your success.
Unicorn Role Overview:
Are you a highly organized individual with a passion for the IT industry? As a Project Manager Assistant, you’ll support our world-class engineering team and clients by managing supplier relationships, data entry, and ensuring project deadlines are met. Your role will be crucial in keeping IT projects on track, coordinating communication between internal teams, clients, and suppliers, and optimizing project workflows. This position is ideal for those with strong project management skills, IT knowledge, and proficiency in Microsoft Office, Excel, and DocuSign.
Responsibilities:
- IT Sales Process Support: Assist in pre- and post-sale activities related to IT projects, including project quoting, order support, and ensuring proper sales recognition, allowing the sales team to focus on client-facing activities.
- Coordination & Facilitation: Expedite the IT sales process by coordinating with internal groups, managing requests, and ensuring timely responses, helping to streamline project workflows.
- Client Quotes & Follow-Up: Assist with client quotes, ensure timely follow-ups, and hold clients and suppliers accountable to IT project deadlines and deliverables.
- Data Management & Analysis: Gather, organize, and analyze data from clients and suppliers, inputting it into spreadsheets, with a focus on maintaining accuracy and efficiency using Excel.
- Task & Deadline Management: Manage and organize tasks to help the IT team stay on track with deadlines and projects, ensuring seamless project execution.
- Document & Contract Management: Use DocuSign for IT document management and signature collection, ensuring all documentation is accurate and properly maintained.
- Project Execution & Support: Collaborate closely with IT project managers and cross-functional teams to ensure smooth and efficient execution of IT projects, keeping all stakeholders informed and accountable.
Only resumes in English will be considered.
Requirements
- 2+ years of experience in sales or marketing support, preferably within the IT industry.
- Ability to work with complex IT databases and systems.
- Strong organizational skills with the ability to manage multiple IT projects in a fast-paced environment.
- Detail-oriented, self-motivated, proactive, and results-driven, with a passion for IT project management.
- Ability to develop effective working relationships across IT and organizational lines.
- Positive attitude and willingness to learn IT systems, processes, and complex workflows.
- Excellent interpersonal, verbal, and written communication skills.
- Proficiency in Salesforce, MS Office Suite (Excel, Word, Teams), Web Portals, and DocuSign, with an emphasis on IT project tools.
- Excellent project management skills with a proven ability to meet IT project deadlines.
- Strong analytical skills, with the ability to gather, organize, and interpret data efficiently in IT contexts.
- Experience with Telecommunications and IT Service sales, engineering, or project management is a plus.
- Proactive, responsive, and a team player who can support high-performing IT teams.
Benefits
- Above market starting pay scale.
- Permanent work-from-home opportunities.
- Part-time and full-time positions available.
- Health & Wellness Allowance.
- Paid Time Off (PTO) yearly.
- Monthly bonus drawings, loyalty & performance bonuses, profit sharing.
Philippines
