Assistant Project Manager
Department: NightOwl Internal
Employment Type: Full Time
Location: Back Office
Compensation: ₱50,000 - ₱80,000 / month
Description
The Assistant Project Manager plays a critical role in ensuring smooth project operations, including set-up, tracking, and documentation. Candidates should have at least 2+ years of experience working with the ComputerEase software and experience in working with U.S. firms.Key Responsibilities
- Project Setup
- Establish job accounts, review top sheets and lighting/power packages, and assess project values.
- Coordinate job setup communication, emailing suppliers and copying [email protected].
- Distribute field binders and plans to Foremen.
- Change Orders
- Assign change order numbers and log them in CE as required.
- Process change orders, send them to customers, and follow up to secure approval.
- Communicate change order details with field teams as necessary.
- Cost Coding & Work Order Tracking
- Gather and monitor Work Orders/Day Work Orders for projects.
- Validate hours and cost codes on timecards, matching them to Work Orders, Day Work Orders, and Change Orders.
- Pre-code accounts payable entries related to Change Orders, Service, Lighting, or Power before others complete the final entries.
- Submittals
- Send vendor Purchase Orders (POs) for lighting and power, requesting submittals as needed.
- Submit to customers and follow up for approvals.
- Verify accuracy and release material orders, monitoring shipment dates for project timelines.
- Closeouts
- Prepare closeout documents, including warranties and as-builts, for contractors as requested.
- Project Shipping Coordination
- Manage shipment appointments, coordinate with vendors, and update Foremen/Project Managers as needed.
- Provide reminders to Foremen about upcoming deliveries.
- Material Orders
- Supply Foremen with POs upon request.
- Process material orders as needed and ensure they are entered into CE for tracking.
Skills, Knowledge and Expertise
- 2+ years of experience working with the ComputerEase software and experience in working with U.S. firms.
- A bachelor's degree or 2 years of experience working as an assistant project manager.
- Experience studying proposals, blueprints, specifications, and related documents to identify labor, material, and time requirements for projects.
- Ability to compile a professional presentation and create reports on costing data.
- Possesses keen analytical skills.
- Excellent math and data analysis skills with a strong preference for Excel /Google Sheets mastery.
- Strong problem-solving skills.
- Strong preference for an individual with great control of both written and verbal English skills
Benefits
- Above market salary
- HMO on Day 1 for principal and two dependents
- Government-mandated benefits
- Performance-based Incentives
- Quarterly Company Events
- In-depth training for career growth
- Great Company Culture and HR experience
- 1,000 PHP De Minimis
- Equipment and software provided
United States
