Date Posted:2024-07-02
Country:United States of America
Location:
HIA32: Cedar Rapids, IA 400 Collins Rd NE , Cedar Rapids, IA, 52498-0505 USAPosition Role Type:
RemoteAre you interested in joining a dynamic team that has a great impact on the Collins' organization? if so, then this is the job for YOU!!
This position is for an Executive Administrative Coordinator who is under minimal supervision supporting Executive and Vice President level personnel at Collins Aerospace. This role coordinates expense reporting, travel plans, and event planning. The individual will solve complex problems and assists in recommending, developing, and implementing new processes and analysis. The role will assist in leading lower-level staff in gathering, verifying, and processing documentation and relies on moderate to extensive experience and judgment to plan and accomplish assigned tasks. This role will also interface with executives and will be needed to provide a level of customer support for them.
What You Will Do:
Works under minimal supervision to perform clerical activities including but not limited to expense reporting in SAP, travel bookings, and general record keeping.
Schedules travel both domestically and internationally for the VP including flights, hotels, and car arrangements.
Coordinates calendar meetings in Outlook for VP and other executive level personnel.
Coordinates larger events for customers, team building, conferences and more.
Responds to complex email and phone inquiries.
Leads lower-level staff in gathering, verifying and processing documentation.
Assists in recommending, developing, and implementing new processes and analysis.
Acts as office manager with oversight of records management.
Performs data entry and other normal office functions such as setting up and maintaining files, interviewing callers, and making proper referrals, arranging meetings and conferences and receiving, referring or answering mail.
Reviews drafts and finished documents for appropriate grammatical usage and answers questions relating to office operations and established policies and procedures.
May provide executive assistant services as a direct assistant to Senior Executives and General Managers.
This includes working independently on special assignments, managing the Executive's schedule, processing and handling of confidential documents and other administrative duties.
Qualifications You Must Have:
Typically requires an AA/AS degree (or other 2-year post high school training) with a minimum of 6 years of relevant experience
U.S. Person (U.S. citizen, permanent resident, refugee or asylee) or eligible to obtain necessary export authorizations required
MS Office Suite experience
Qualifications We Prefer:
C-Suite experience
SAP expense reporting experience or related
5+ experience managing calendars, expenses, and domestic/ international travel as an executive assistant.
PowerPoint & Excel experience
Experience as a virtual assistant/ working in a remote environment.
Project management experience.
What We Offer:
Some of our competitive benefits package includes:
Medical, dental, and vision insurance
Three weeks of vacation for newly hired employees
•Generous 401(k) plan that includes employer matching funds and separate employer retirement contribution, including a Lifetime Income Strategy option
•Tuition reimbursement program
•Student Loan Repayment Program
•Life insurance and disability coverage
••Optional coverages you can buy pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group legal, ID theft protection
•Birth, adoption, parental leave benefits
•Ovia Health, fertility, and family planning
•Adoption Assistance
•Autism Benefit
•Employee Assistance Plan, including up to 10 free counseling sessions
•Healthy You Incentives, wellness rewards program
•Doctor on Demand, virtual doctor visits
•Bright Horizons, child and elder care services
•Teladoc Medical Experts, second opinion program
• And more!
Learn More and Apply Now:
Diversity drives innovation; inclusion drives success. We believe a multitude of approaches and ideas enable us to deliver the best results for our workforce, workplace, and customers. We are committed to fostering a culture where all employees can share their passions and ideas so we can tackle the toughest challenges in our industry and pave new paths to limitless possibility.
#reempowerprogram
This role is also eligible for the Re-Empower Program. The Re-Empower Program helps support talented and committed professionals as they rebuild their capabilities, enhance leadership skills, and continue their professional journey. Over the course of the 14-week program, experienced professionals will gain paid, on-the-job experience, have an opportunity to participate in sessions with leadership, develop personalized plans for success and receive coaching to guide their return-to-work experience. Upon completion of the program, based on performance and contributions participants will be eligible for a career at RTX.
The next chapter of our future as an aerospace company is here, and we are excited about what this means for our employees and customers! Get onboard the Collins Aerospace Operations team and play a part in managing our innovative products from inception to delivery. The Operations team continues to grow and aims to strengthen the connection of Manufacturing Operations, Supply Chain and Environment, Health & Safety (EH&S) across Collins Aerospace. In this dynamic environment, you will have the opportunity to network across our businesses and functions, all while improving the productivity, quality and efficiency of our operations worldwide.
Remote: Employees who are working in Remote roles* will work primarily offsite (from home). An employee may be expected to travel to the site location as needed.
*This position is remote; however, if you live within a reasonable commute of a Collins site with other colleagues you interact with, your manager will discuss whether there is a degree of onsite presence associated with this role
The salary range for this role is 44,000 USD - 102,000 USD. The salary range provided is a good faith estimate representative of all experience levels. RTX considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate’s work experience, location, education/training, and key skills.Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, short-term disability, long-term disability, 401(k) match, flexible spending accounts, flexible work schedules, employee assistance program, Employee Scholar Program, parental leave, paid time off, and holidays. Specific benefits are dependent upon the specific business unit as well as whether or not the position is covered by a collective-bargaining agreement.Hired applicants may be eligible for annual short-term and/or long-term incentive compensation programs depending on the level of the position and whether or not it is covered by a collective-bargaining agreement. Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including, but not limited to, individual performance, business unit performance, and/or the company’s performance.This role is a U.S.-based role. If the successful candidate resides in a U.S. territory, the appropriate pay structure and benefits will apply.RTX anticipates the application window closing approximately 40 days from the date the notice was posted. However, factors such as candidate flow and business necessity may require RTX to shorten or extend the application window.RTX is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.
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