This is a remote position.
This job post is open to Philippines residents only.Work Schedule: Full-time, Monday - Friday. Flexible within client's business hours (the schedule could be a crossover between AU and US timezones)
Executive Assistant
The Executive Administrative Assistant provides comprehensive support to the executive team, combining traditional executive assistance with sales operations support. This role ensures efficient operations while managing client relations and departmental coordination.
Rewritten Responsibilities:
Executive Support:
- Manage executive calendars, schedule meetings, and coordinate business activities.
- Handle correspondence, including emails, letters, and phone calls.
- Prepare and edit documents, reports, and presentations.
- Arrange travel and accommodation for executives as needed.
- Act as the primary point of contact for clients, responding to inquiries and resolving issues in a timely and professional manner.
- Triage client concerns and requests, forwarding them to the appropriate departments and ensuring timely resolution.
- Maintain accurate records of client interactions and communications.
- Proactively identify and address potential client issues.
- Collaborate with internal teams to ensure client satisfaction.
- Assist in the preparation and distribution of sales reports and presentations.
- Maintain and update sales-related databases and filing systems.
- Coordinate logistics for sales meetings, conferences, and client visits.
- Act as a liaison between the sales team and other departments.
- Process Improvement and Quality Assurance
- Data Management and Reporting
- General Office Management
- Other tasks as assigned by the CEO
Requirements
- Bachelor's degree in Business Administration or related field
- Minimum of 2 years of experience in an executive assistant role, preferably with exposure to sales operations
- Strong organizational and time management skills
- Excellent written and verbal communication skills in English
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Experience with CRM systems (e.g., HubSpot) is a plus
- Ability to handle confidential information with discretion
- Strong attention to detail and problem-solving skills
- Ability to work independently and prioritize tasks effectively
- Candidate should have no other side hustles
Benefits
Independent Contractor Perks- Permanent work from home
- Immediate hiring
- Steady freelance job
United States
