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Executive Assistant - 0029

PT

Location
Philippines
Pearl Talent

Job Description

About Pearl:

Pearl connects top talent from around the world with US and EU-based startups that care about finding sharp and hungry talent they can grow with long-term. We provide candidates who pass our vetting process with exclusive upskilling opportunities that enable them to get promoted faster in their new roles. We only work with employers looking to make full-time hires they can continuously mentor and promote.

Note: Please avoid submitting multiple applications; you may request assistance to be re-profiled for a different job opening. If you have an ongoing application, please ask for updates from the team handling your application.

About the job:

Role: Executive Assistant

Work schedule: Full Time | 40 hours per week | 9 AM to 5 PM Eastern Time (can be flexible)
Salary Range: US$ 1,300 - US$ 1,500.00 per month (Dependent on your skills and experience)

About the Role:

As an Executive Assistant, you will play an integral to the smooth operation of the executive team, starting with onboarding and training to familiarize themselves with company processes and tools. They will also manage executive calendars, arrange travel plans, and assist with operational support, ensuring a seamless workflow. This position offers a unique opportunity to work closely with a talented team on a mission to transform lives through innovative AI-driven cell therapy solutions.

Duties and Responsibilities:

  • Scheduling/Time Management: Managing complex calendars for the CEO and five other founders, scheduling meetings, and setting timely reminders.
  • Travel Management: Arranging domestic and international travel, including flight reservations, hotel accommodations, and other transportation needs.
  • Administrative Tasks: Managing logistics for events, including internal team on-site, company events, and conferences.
  • Operational Support: Assisting with ad-hoc projects, research, and analysis, such as expense tracking, invoice processing, and other administrative tasks as required.

Requirements

  • At least 2 years of experience as an Executive Assistant
  • Is proficient in the ff tools: Gmail, Slack, WhatsApp, Notion, Google Calendar, Clockwise, DocuSign, Microsoft Office (MSFT), Brex & Notion
  • Self-motivated & Proactive: Works independently with minimal supervision, takes initiative, and finds creative solutions.
  • Calm Under Pressure: Maintains composure in a fast-paced environment with changing priorities.
  • Time Management & Multitasking: Excellent at managing time and handling multiple tasks efficiently.
  • Detail-Oriented & Organized: Meticulous and highly organized in all aspects of work.
  • Effective Communicator & Tech-Savvy: communicates clearly with team members and clients; comfortable with learning and using new software tools.

Benefits

  • Fully Remote Role
  • HMO coverage on your 30th day
  • Avenues for career progression and development, potential to advance into leadership roles
  • Fast-paced, exposure to the talented team working on the impactful mission

Advice from our career coach

About Pearl:

Pearl connects top talent from around the world with US and EU-based startups that care about finding sharp and hungry talent they can grow with long-term. We provide candidates who pass our vetting process with exclusive upskilling opportunities that enable them to get promoted faster in their new roles. We only work with employers looking to make full-time hires they can continuously mentor and promote.

Note: Please avoid submitting multiple applications; you may request assistance to be re-profiled for a different job opening. If you have an ongoing application, please ask for updates from the team handling your application.

About the job:

Role: Executive Assistant

Work schedule: Full Time | 40 hours per week | 9 AM to 5 PM Eastern Time (can be flexible)
Salary Range: US$ 1,300 - US$ 1,500.00 per month (Dependent on your skills and experience)

About the Role:

As an Executive Assistant, you will play an integral role in the smooth operation of the executive team, starting with onboarding and training to familiarize themselves with company processes and tools. They will also manage executive calendars, arrange travel plans, and assist with operational support, ensuring a seamless workflow. This position offers a unique opportunity to work closely with a talented team on a mission to transform lives through innovative AI-driven cell therapy solutions.

Duties and Responsibilities:

  • Scheduling/Time Management: Managing complex calendars for the CEO and five other founders, scheduling meetings, and setting timely reminders.
  • Travel Management: Arranging domestic and international travel, including flight reservations, hotel accommodations, and other transportation needs.
  • Administrative Tasks: Managing logistics for events, including internal team on-site, company events, and conferences.
  • Operational Support: Assisting with ad-hoc projects, research, and analysis, such as expense tracking, invoice processing, and other administrative tasks as required.

Requirements

  • At least 2 years of experience as an Executive Assistant
  • Is proficient in the ff tools: Gmail, Slack, WhatsApp, Notion, Google Calendar, Clockwise, DocuSign, Microsoft Office (MSFT), Brex & Notion
  • Self-motivated & Proactive: Works independently with minimal supervision, takes initiative, and finds creative solutions.
  • Calm Under Pressure: Maintains composure in a fast-paced environment with changing priorities.
  • Time Management & Multitasking: Excellent at managing time and handling multiple tasks efficiently.
  • Detail-Oriented & Organized: Meticulous and highly organized in all aspects of work.
  • Effective Communicator & Tech-Savvy: Communicates clearly with team members and clients; comfortable with learning and using new software tools.

Benefits

  • Fully Remote Role
  • HMO coverage on your 30th day
  • Avenues for career progression and development, potential to advance into leadership roles
  • Fast-paced, exposure to the talented team working on the impactful mission

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