This is a remote position.
Role Name: Executive Assistant
Schedule:
- Part-time, flexible during client business hours potentially 3 days a week. (with potential to grow into full-time)
Client Timezone: Central Time
Client Overview
Join a dynamic, globally-focused organization that’s making a significant impact across international borders. Our client is a well-established non-profit with a 45-year legacy, dedicated to outreach and humanitarian efforts worldwide. With operations spanning from the heart of the American South to the far corners of the globe, this organization is at the forefront of cross-cultural engagement and community development.
Job Description
We’re seeking a detail-oriented and tech-savvy Executive Assistant to support a senior leader in a fast-paced, globally-focused environment. This role offers a unique blend of administrative expertise and international exposure, perfect for someone who thrives on variety and enjoys being at the center of impactful operations. You’ll manage a diverse range of tasks, from coordinating complex international travel to refining critical presentations. This position provides an excellent opportunity to grow your skills in a meaningful context, potentially expanding from part-time to full-time as you prove your value. If you’re passionate about making a difference and have a knack for keeping things running smoothly behind the scenes, this role could be your gateway to a fulfilling career in global outreach.
Responsibilities
- Orchestrate international and domestic travel arrangements, ensuring smooth logistics for a busy executive
- Elevate presentations by editing and refining PowerPoint decks, contributing to the organization’s professional image
- Manage a high-volume inbox, prioritizing and responding to emails and text communications with tact and efficiency
- Conduct in-depth research on various topics, supporting the executive’s need for up-to-date information in diverse contexts
- Coordinate and execute daily administrative tasks, maintaining a well-organized and efficient office environment
- Play a key role in supporting operations and communications across the organization’s global network
- Handle confidential information and financial transactions with the utmost discretion and integrity
- Master the art of calendar management, balancing multiple priorities and time zones
- Act as a liaison, potentially making calls on behalf of the executive to clients or partners worldwide
Requirements
- Proven track record as an Executive Assistant or in a similar high-level support role
- Exceptional organizational skills with a talent for juggling multiple tasks and deadlines
- Advanced proficiency in Microsoft Office, with a particular emphasis on creating polished PowerPoint presentations
- Demonstrated ability to handle sensitive information with unwavering discretion and professionalism
- Outstanding written and verbal communication skills, with the ability to interact effectively across cultures
- Adaptability and resilience to thrive in a dynamic, ever-changing environment
- Self-starter mentality with the ability to work independently and take initiative when needed
- Familiarity with international business etiquette and cross-cultural communication is a significant plus
- Flexibility to work remotely and adjust hours as needed to support global operations
- Enthusiasm for contributing to meaningful, impactful work on an international scale
