Office Desk Support Full time/ Part time

We are looking for a reliable and detail-oriented Office Desk Support professional to join our team. The ideal candidate will provide essential support in managing office operations, assisting with administrative tasks, and ensuring a smooth flow of daily office activities. This role can be tailored for full-time or part-time availability, with flexibility depending on the candidate's preference.

Key Responsibilities:

1. Reception and Customer Service:

   • Greet and assist visitors, clients, and staff in a professional and friendly manner.

   • Answer, screen, and direct calls to appropriate personnel.

   • Manage incoming and outgoing mail, packages, and deliveries.

2. Administrative Support:

   • Assist with scheduling appointments, meetings, and office events.

   • Handle office supplies and inventory, ensuring stock levels are maintained.

   • Organize and maintain filing systems (both physical and electronic).

   • Assist with data entry and record keeping.

3. Office Maintenance:

   • Ensure the office is clean, organized, and well-stocked with necessary supplies.

   • Coordinate with external service providers for office repairs, maintenance, and cleaning services.

4. Team Support:

   • Collaborate with different departments to ensure smooth communication and workflow.

   • Assist staff with general administrative tasks, such as document preparation or meeting coordination.

5. General Office Management:

   • Maintain office equipment, troubleshooting minor issues or coordinating repairs when necessary.

   • Support office events and team-building activities.

   • Manage office security procedures, such as visitor check-ins and monitoring access.

Qualifications:

• Education: High school diploma or equivalent (preferred), with some college coursework or a degree in business administration or a related field a plus.

• Experience: Previous office or administrative experience is preferred, but not required for the right candidate.

• Skills:

  • Strong organizational and multitasking abilities.

  • Excellent communication and interpersonal skills.

  • Proficient in Microsoft Office Suite (Word, Excel, Outlook) and general office equipment (phones, fax, copiers).

  • Ability to work independently and as part of a team.

Work Schedule:

• Full-time: [Typically 40 hours per week, Monday to Friday].

• Part-time: [Flexible hours, can range from 10-30 hours per week depending on availability].

Additional Information:

• Competitive pay based on experience.

• Opportunities for growth and advancement within the company.

• A friendly and collaborative work environment.