At Spexi Geospatial, we’re revolutionizing accessibility to high-resolution geospatial imagery through cutting edge drone technology. We’re on a mission to empower individuals and businesses alike with unprecedented spatial insights. As we continue to grow, we’re seeking an experienced Payables Specialist to strengthen our accounting team.
Location:
In this position, you will primarily work remotely, with occasional requirements to be in our exciting new office in the 800 block of Powell Street, Vancouver, BC, a few times a month or as needed. This setup offers both a dynamic work environment and the flexibility to work from home. Preference will be given to candidates located in the Greater Vancouver area or on Vancouver Island to accommodate potential in-office requirements.
About you:
You’re a highly detail-oriented individual who takes pride in ensuring accuracy in every task you undertake. Your excellent communication skills make you an effective collaborator, especially in a remote work environment. You’re well-organized, with a knack for managing multiple tasks efficiently and meeting deadlines. As someone who thrives in a structured setting, you excel at staying focused and delivering quality work consistently.
In addition, you’re comfortable working with cloud-based filing systems and approval processes, enabling you to manage work remotely with ease. Your ability to leverage these tools ensures seamless collaboration and helps keep the workflow smooth, no matter where you're working from.
If you’re looking for an opportunity to contribute your skills to a growing team, we’d love to hear from you.
Responsibilities:
•Accounts Payable:
Process invoices using our cloud-based filing system, verify accuracy, and ensure timely payment processing. Manage bimonthly payment batches, securing all necessary approvals and authorizations before payments are released on schedule. Reconcile supplier statements, resolve discrepancies, and ensure all payments align with purchase orders and receipts within Sage.
•Vendor Management:
Assist with vendor setup processes to ensure accounts are created and managed centrally, maintaining consistency and compliance with company procedures. Regularly update and maintain vendor information in the system.
•Spexi Network Participant Payments:
Ensure the timely and accurate processing of weekly payments for Spexi Network participants in both Canada and the US, utilizing our Stripe payment platforms.
•Support for Stripe Connect Users:
Assist participants with stripe Connect compliance, inquires, and account setup, ensuring smooth payment transactions.
•Network Payment Reconciliation:
Reconcile Stripe Connect account payments for both Canada and the US by cross-referencing data with payments, flight data uploads and account top-ups.
•Fund Transfers:
Assist in transferring funds to the Stripe platform account to cover costs associated with data collection, ensuring the platform account is properly funded for participant payments.
•Expense Reporting and Payments:
Process and review employee expense reports, verify receipts, and ensure compliance with company policies.
•Financial Data Entry:
Accurately input financial transactions into accounting software for Canada and the US. Review and verify data entries to maintain consistency and correctness across all records.
- Job Costing on Projects and Departments:
Track and allocate costs to projects and departments, ensuring accurate job costing by monitoring and analyzing expenses. Provide detailed reports for budgeting, decision-making.
•Payment Authorization and Compliance:
Ensure approvals are secured before processing payments inline with company policies and regulation requirements for payment processing.
- Communication and Relationship Management:
Liaise with vendors, clients, participants and internal teams to resolve queries and maintain positive relationships.
•Budget and Expenditure Monitoring:
Track budget allocations, monitor expenditures, and provide reports to support financial planning.
•System and Process Improvement:
Assist with the development and implementation of financial processes and procedures, including system updates and improvements to streamline accounts payable functions.
•Tax Compliance and Reporting:
Prepare T4As and ensure proper tax handling (e.g., VAT, GST, PST, HST) for vendor payments and year-end reporting.
•Audit and Reporting Support:
Assist in preparing accounts payable reports, payment forecasts, and accruals. Provide support during audits by ensuring all records are complete and accurate.
•Special Projects:
Assist with special projects and tasks as needed, contributing to the continuous improvement of financial operations.
What you Bring:
- 6+ years of experience in accounts payable, financial operations, or a similar role, with a strong understanding of financial processes and systems
- Proficiency in Sage, ensuring you can effectively manage accounts payable and reconciliation tasks.
- Excellent organizational and multitasking skills, enabling you to handle payment processing, vendor coordination, and expense tracking efficiently.
- Strong communication and interpersonal skills to work effectively with vendors, internal teams, and participants, ensuring smooth financial transactions.
- Attention to detail and a proactive approach to problem-solving, ensuring accuracy in reconciliation, job costing, and compliance with company procedures.
- Advanced proficiency in MS Office Suite, particularly Excel, with the ability to manage and analyze financial data, create complex reports, and use advanced functions to support accurate financial reporting.
- A proactive and independent work style, with the ability to take initiative, adapt to changing needs, and contribute to process improvements.
- Knowledge of accounting principles and office management procedures, allowing you to support both financial operations and overall department efficiency.
Bonus:
- Experience with Stripe Connect: Familiarity with payment processing platforms like Stripe, especially handling compliance and reconciliation for multiple countries.
- Experience with a Cloud-Based Systems: Previous experience working with cloud-based filing and approval systems, ensuring smooth workflow and document management.
- Knowledge of Multi-Currency Payments: Experience processing payments and managing reconciliation in both Canada and the US, ensuring accurate cross-border transactions.
- Advanced Reporting Skills: Ability to create detailed financial reports for job costing, budgeting, and financial decision-making, especially within project or department-based environments.
- Process Improvement Mindset: A track record of implementing system improvements or streamlining financial processes to enhance efficiency and accuracy.
- Tax Reporting Familiarity: Experience handling Canadian tax compliance, including VAT, GST, PST, and HST, as well as year-end reporting.
Benefits & Perks:
Joining Spexi Geospatial means being part of a supportive and dynamic team. Here’s what we offer:
•Friendly casual environment
•Flexible hours
•Medical, Dental, vision health benefits
- Opportunities for continuous professional development and career growth
- An inclusive workplace culture that values diversity and individual contributions
Spexi believes that in order to promote innovation and creativity, employees must feel supported and valued. We are committed to providing a positive and inclusive work environment where everyone can thrive and contribute to our mission.
To apply please send your resume and cover letter.
We thank all applicants for their interest. All applications will be reviewed to determine which candidates’ education and experience best meets the needs of the position. Only individuals selected for interview will be contacted.
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