Moonshot is currently recruiting a Project Analyst to support program delivery in the US. In this role, you will coordinate a range of project activities to support the US team in implementing online violence prevention programs and research activities.
This role is ideal for an organized, self-starter with strong administrative skills, excellent attention to detail, and direct experience with project coordination, financial monitoring, and business process improvement.
Candidates must be based in MA, CO, NY, VA, GA, PA, MD, WI, TN, OR, NJ, DC. Occasional travel may be required.
Your responsibilities will include:
Providing effective project coordination support across the US program portfolio.
Supporting the development and maintenance of project work plans and task tracking in Monday.com, including schedule management, milestone tracking, workload monitoring, and status reporting.
Supporting budget development and project financial monitoring in consultation with project managers and the finance team (e.g., tracking expenditures, updating budgets, reviewing and reconciling project profit and loss statements, and reviewing supplier invoices)
Developing and distributing project documentation for internal and external audiences (e.g., meeting minutes, reports, slide presentations, briefing materials)
Assisting with the implementation and maintenance of digital advertising campaigns across various search engines, online forums, video sharing, and social media platforms (e.g., Google, YouTube, Rumble, TikTok, Quora, 4chan, Instagram, Facebook)
Supporting coordination and logistics for training programs and events, including scheduling, venue coordination, attendance tracking, invoicing, and payment processing
Coordinating the drafting, review, and issuance of contracts for consultants, suppliers, and project partners
Analyzing existing business processes and designing/implementing changes to streamline operations and enhance team efficiency
Working with the Senior Program Manager to ensure compliance with project contractual requirements and any relevant Federal, State, or local legislation
Working closely with the finance, operations, communications, design, and other administrative support teams
Supporting other related tasks as assigned by the Senior Program Manager
Requirements
Essential:
Demonstrable experience in project coordination or a comparable administrative role
Strong organisational and planning skills, with the ability to manage competing priorities and meet deadlines without compromising quality
Solid numerical ability, including experience working with budgets, spreadsheets, and data
Familiarity with project management software and comfort adopting new tools and systems
Clear, confident communicator across written, verbal, and interpersonal contexts
A practical problem-solver who can spot inefficiencies and follow through on improvements
Adaptable and calm under pressure, with a flexible approach to shifting priorities
A genuine commitment to Moonshot's mission and the values that underpin it
In addition, we require and will check on candidates' eligibility to work in the US. Candidates will be expected to undertake and pass any relevant security clearance procedures per clients' needs.
Desirable:
Experience or strong interest in working on online safety, intelligence, violent extremism, targeted violence, violence prevention or related areas
Experience supporting planning and logistics for training and events
Understanding of project management principles and methodologies
Experience or interest in contracting, compliance, or process improvement
Benefits
15 days paid vacation leave, plus Federal holidays and 1 day additional paid leave for Native American Heritage Day
Flexible public holiday policy with the option to work federal holidays in exchange for a day off at another time
Full private healthcare package, including coverage for partners and children
Dental & Vision Insurance
Life & Disability Insurance
24/7 access to free counseling via our Employee Assistance Program
3% matched 401k contributions
Generous maternity and paternity leave: 26 weeks paid maternity leave, 8 weeks paid paternity leave
All permanent employees are granted share options upon employment
Salary: $55,000 - $63,000 (depending on skills and experience).
