AP Analyst

About the team & opportunity

What’s so great about working on Calendly’s Operations team?

We are the infrastructure of our business that allows us to scale to new heights.

Calendly is looking for an AP Analyst to join our team! This role will report to the Manager, Accounting and be the primary point of contact for the accounts payable function.

Our ideal candidate will process all accounts payable transactions for the company with a collaborative, customer-service oriented demeanor. They will partner across the company to ensure the accuracy and timeliness of all accounts payable activity, and will actively participate in process improvements to build and scale the accounting department.

The right person for the job will have experience handling all aspects of accounts payable, including coding invoices, reviewing supporting documentation such as contracts or POs, reviewing corporate credit card transactions, and collaborating to ensure invoices are approved and paid timely. This is an exciting opportunity to join a growing team.

A day in the life of a AP Analyst at Calendly

On a typical day, you will be working on:

• Review vendor invoices for completeness and accuracy (i.e. invoice date, invoice number, addressee, amounts, service period dates.) and resolve any outstanding issues in a timely manner.
• Review GL coding on invoices to ensure it is reasonable and aligned with the nature of the expense.
• Research and proactively communicate the status of past due amounts and work with vendors and internal stakeholders to resolve discrepancies as needed.
• Prepare weekly payment runs with outstanding attention to detail and adherence to department deadlines.
• Assist in month-end close processes for Accrued Expenses, posting credit card transactions, and reconciling Accounts Payable to the GL.
• Maintain updated vendor records (contact information, current W9s, etc.) and assist with year-end preparation of 1099’s.
• Maintain best practices to ensure integrity over accounts payable functions.
• Support the internal and external audits processes for accounts payable and related areas.

What do we need from you?

• Minimum of 2-3 year of progressive experience, with a focus on accounts payable functions
• Bachelor's degree in accounting
• Proficiency with Procure-to-Pay systems, Corporate credit card systems, NetSuite, Microsoft OneDrive, and ZipHQ (or similar systems)
• A track record for problem solving, flexibility, and urgency
• A positive, service-oriented attitude
• Authorized to work lawfully in the United States of America as Calendly does not engage in immigration sponsorship at this time

What’s in it for you?

Ready to make a serious impact? Millions of people already rely on Calendly’s products, and we’re still in the midst of our growth curve — it’s a fantastic time to join us. Everything you’ll work on here will accelerate your career to the next level. If you want to learn, grow, and do the best work of your life alongside the best people you’ve ever worked with, then we hope you’ll consider allowing Calendly to be a part of your professional journey.

Our Hiring Process:

We aim to provide an inclusive and equitable candidate experience to everyone who expresses interest in working at Calendly. To learn more about our hiring process, please visit our careers page at www.careers.calendly.com.

Once selected for an opportunity, the recruiter assigned to the role will keep you informed every step of the way. Have questions? Let your recruiter know! Want to share your experience? We are passionately committed to improving and building on our process, and we consider feedback a gift.

If you are an individual with a disability and would like to request a reasonable accommodation as part of the application or recruiting process, please contact us at [email protected] .

Calendly is registered as an employer in many, but not all, states. If you are located in Alaska, Hawaii, Montana, North Dakota, South Dakota, Nebraska, Iowa, and West Virginia, you will not be eligible for employment. Note that all individual roles will specify location eligibility.

All candidates can find our Candidate Privacy Statement here

Candidates residing in California may visit our Notice at Collection for California Candidates here: Notice at Collection

Compensation is based on a variety of factors including but not limited to location, experience, and job-related skills. In addition, Calendly offers a wide range of best in class total rewards. This includes comprehensive employee benefits like healthcare, dental, vision, parental leave, 401(k) match, paid time off, and much more. At Calendly we believe exceptional performance deserves exceptional rewards! During the hiring process, we are committed to sharing details about the compensation range for the position, enabling you to make an informed decision.

Please note that the compensation details listed in role postings reflect the base salary only, and do not include bonus/commission, equity, or benefits.