A Clerk Typist is responsible for performing a variety of clerical tasks, including typing, data entry, and general office duties. Here’s a breakdown of the typical job description:
Key Responsibilities:
Typing and Data Entry:
Accurately type documents, reports, and correspondence.
Enter and update data in spreadsheets, databases, and other digital formats.
Filing and Record Keeping:
Maintain organized filing systems for physical and electronic records.
Retrieve and file documents as needed.
Correspondence and Communication:
Handle incoming and outgoing mail, emails, and phone calls.
Prepare and send routine correspondence.
Office Support:
Assist with administrative tasks such as scheduling appointments, making travel arrangements, and maintaining office supplies.
Provide clerical support to supervisors and other staff members.
Document Preparation:
Format, proofread, and edit documents for grammar, spelling, and consistency.
Prepare reports, memos, and forms as needed.
Customer Service:
Greet visitors and direct them to the appropriate person or department.
Provide assistance and answer questions as needed.
Skills and Qualifications:
Typing Speed: Ability to type quickly and accurately (typically measured in words per minute).
Computer Proficiency: Proficient in Microsoft Office (Word, Excel, PowerPoint, etc.) and other office software.
Attention to Detail: Ensures that all documents and data entries are correct and free from errors.
Organizational Skills: Ability to maintain an efficient and organized workspace and filing system.
Communication Skills: Good written and verbal communication skills for interacting with colleagues and clients.
Educational Requirements:
High school diploma or equivalent; additional training in office administration or clerical work is a plus.
United States
