Controller

Position Title: Controller

Location: Remote

Work Schedule: Eastern Standard Time
Working Hours: 20 hours per week (Part-time)

Job Description:

The Controller will be responsible for overseeing the financial health of multiple brands. This individual will manage budgeting, forecasting, and financial reporting, while also providing insight and analysis to guide the company’s financial strategy. The ideal candidate should have experience working with US-based e-commerce and DTC brands, and be able to work across multiple entities, ensuring streamlined processes and accurate financial data.

Key Responsibilities:

Financial Reporting & Analysis:

• Prepare and review monthly, quarterly, and annual financial reports for multiple brands.
• Own the month-end closing process, ensuring accurate books and financial records.
• Create and maintain budgeting templates, tracking actuals vs. budgets, and providing detailed variance analysis.
• Conduct financial forecasting and budgeting for all departments and entities.
• Collaborate with leadership to analyze financial performance and provide recommendations.
• Develop new financial reports and processes to support the company’s evolving needs.

Controller Tasks:

• Oversee and guide the bookkeeping team to ensure timely and accurate data entry and reconciliation.
• Ensure proper coding of transactions, using common sense and proactive research to improve efficiency.
• Conduct regular audits to identify discrepancies or inefficiencies in the financial processes.
• Support supply chain teams with financial oversight related to inventory, purchase orders (POs), and vendor payments.
• Work closely with vendors, especially those based in China, to handle payment queries and ensure smooth financial transactions.
• Manage financial operations across multiple brands, ensuring all transactions and reports are aligned with each brand's goals and needs.

Vendor & Invoice Management:

• Manage vendor relationships, ensuring timely payment and resolving any invoice discrepancies.
• Assist with invoice approvals, working closely with the Founder to establish and streamline the approval process.
• Implement a structured process for invoice submissions and approvals, ensuring efficiency and clarity.

Process Improvement & Leadership:

• Implement and streamline financial processes to ensure better efficiency and reduced manual effort.
• Identify and leverage tools (e.g., Fathom or similar) to enhance reporting, budgeting, and financial analysis.
• Provide leadership to junior team members and support staff, ensuring they are aligned with the company’s financial strategy and goals.
• Work in collaboration with the Founder to create a financial roadmap for growth and expansion.
• and ensure payments are processed accurately and on time.

Cross-brand Financial Oversight:

• Ensure financial management across all entities, including the academy and new hair extension brand.
• Provide support in transitioning the new brand’s financial processes onto existing platforms (e.g., Shopify and Inventory Planner).
• Assist in the growth of the US-based operations of the newly acquired Australian brand, managing its financial performance and tracking its development.

Requirements

• Bachelor’s degree in Accounting, Finance, or a related field.
• CPA or similar certification is a plus.
• At least 5+ years of experience in a Controller or similar financial leadership role, preferably with US-based e-commerce or DTC brands.
• Strong knowledge of accounting principles and financial reporting standards.
• Expertise in financial planning, budgeting, and forecasting.
• Advanced Excel skills with experience creating financial reports and analyses.
• Familiarity with tools like Shopify, Inventory Planner, and other e-commerce platforms.
• Experience working with international vendors and managing global payments.
• Strong leadership skills, with the ability to manage and mentor junior finance staff.
• Excellent communication skills and the ability to work across multiple time zones.
• Ability to create and improve financial processes, ensuring a smooth workflow.
• Proactive and analytical mindset, with attention to detail.