Zipdev is looking for a talented Executive Assistant to join our remote team and collaborate with a US-based client. If you love helping people, putting moving puzzle pieces together is your jam, and your problem-solving skills are on point. Sound like you? We’re searching for an Executive Assistant with a knack for building relationships, excellent organizational skills, and the ability to keep things running smoothly in a fast-paced environment.
The successful candidate will provide administrative, sales, and operations support to the CEO, working under his direction.
Role Responsibilities:
- Directly support the CEO with administrative tasks and special projects, using a proactive mentality and exceptional attention to detail.
- Management of the calendar and scheduling on a daily basis.
- Management of operations (keeping Zoom, Slack and other team accounts up to date, uploading vendor and team contracts to Docusign, ensuring SOPs are updated, etc.).
- Research of various database systems as part of prospecting for new client projects.
- Assist with social media marketing (using AI tools to edit videos, create reels, etc.).
- Proficiency using Slack, Calendly, Dropbox, Canva, Google Suite, Zoom, Asana, AI Tools, YouTube, etc.
Requirements
- 2+ years of progressive administrative support experience with at least one year supporting executive level.
- Proficiency in Microsoft Office software: Word, Excel, PowerPoint, Outlook 365.
- Strong written and verbal communication skills.
- Effective organizational and problem-solving skills.
- Experience composing professional emails, etc.
- Team player, willing to jump in where needed, wear multiple hats throughout the day if need be to support the CEO and his team.
- Well-organized and detail-oriented
- Quick learner, able to pick up new software systems and processes quickly
- Creative and willing to share ideas
- Strong customer service skills
- Takes initiative and can prioritize tasks
- Thrives in a fast-paced, busy work environment
- Able to observe strict confidentiality
- Desire to learn from exceptional leadership in a support role
- Our Recruitment Process
- Video Interview
- 20-minute take-home skills test
- 30-minute Call with the Recruiter (project, benefits, etc.)
- Interviews directly with the client (depending on the project the # of interviews may vary, this may include an assessment)
- Final Offer
Mexico
