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Payroll Specialist (US)

GoGlobal logo

Location
United States
GoGlobal

Job Description

We are seeking a skilled and experienced In-House Payroll Specialist to transition and lead our in-house payroll operations in the United States. The succesful candidate will have a deep understanding of US payroll with full in-house knowledge, ideally also Canadian payroll.

Responsibilities:

  • Lead the transition of in-house payroll operations using our local payroll software.
  • Setup client-specific requirements, adhering to local legal requirements and Collective Bargaining Agreements (CBA), and necessary pay code configurations in relevant payroll software.
  • Manage end-to-end payroll cycle, ensuring accurate and timely processing of payroll data, including gathering, calculating, inputting, and validatind information.
  • Close contact with the local Authorities to lead the required paperwork, handle all relevant filings and registrations for social security, tax authorities, and other statutory requirements.
  • Responsible for the completed documentation in the archive and supports possible audits with documentation prepared for the Authorities.
  • Ensure compliance with local statutory processing, including monthly, quarterly, and annual tax filings. This involves obtaining relevant documentation from staff, computing tax processing, and producing required reports/forms for filing tax authorities and employees.
  • Stays well-informed and up-to-date about emerging trends, legal updates, and best practices within the payroll industry.
  • Address employee inquiries related to wages, deductions, attendance, and time records.
  • Stay up-to-date with exemptions os status changes and handle them efficientñy.
  • Adhere to payroll policies, procedures, and relevant laws, ensuring compliance.
  • Investigate and resolve discrepancies in all payroll-related tasks.
  • Maintain strict confidentiality of employees' pay records.
  • Prepare and complete payroll reports for record-keeping purposes or managerial review.
  • Provide support to HR operations in the country.
  • Act as an escalation point for clients' employees, ensuring timely resolution of queries.
  • Stay informed about the latest HR trends and regulatory changes, communicating relevant updates to the teams.
  • Assist in other ad hoc projects as requested.

Requirements

Technical Capacities:

  • Minimum 5 years of payroll experience in in-house processing in the United States.
  • Fluent in English (written and verbal communication).
  • Working in US timezone
  • In-depth experience handling payroll directly and independently on a payroll software, preferably ADP Payroll software.

Personal Abilities:

  • Excellent organizational and interpersonal abilities.
  • Proficient in using computers and payroll software.
  • Proactive and effective communicator.
  • Possess a positive attitude and flexibility towards change.
  • Detail-oriented with a capability to handle complex tasks.
  • Self-motivated, trustworthy, and able to work independently under tight schedules.
  • Open to flexibility and positive approach towards change.

About us

GoGlobal is the world’s fastest growing, privately owned Global Employer of Record (EOR) service provider with a globally distributed and remote workforce.GoGlobal’s technology-enabled EOR solution allows businesses of all sizes and geographies to hire staff globally without the need to set up a local entity, opening new doors to rapid expansion and growth. GoGlobal clients can hire top talent anywhere in the world – quickly, cost effectively and compliantly.

Why now

The pandemic has shown that people can be just as productive without a commute and that talent is global, not within close proximity to an office. We believe that this societal shift will continue indefinitely, and companies and potential candidates will need organizations like us to help them “GoGlobal.”

Why GoGlobal and how we’re different

  • We’re private: We totally respect that many companies raise a lot of capital and we applaud these successes. At GoGlobal, we simply like people actually in the business to control the business.
  • We’re not a rocket ship: We’re pretty happy on earth. Growth isn’t everything.
  • We’re not a tech company: We fundamentally believe that this industry cannot be replaced by tech in the foreseeable future and it’s the people that make the difference.
  • We’re profitable: We’re pretty prudent in how we spend money because we’re managing our business without outside investors. That said, we’re profitable and continue to grow sustainably. We sleep better at night knowing that we don’t have to raise money. Maybe it’s a little old school, but we believe businesses should be profitable to survive long term.
  • We’re diverse. No, really, we are. Compare the “Our People” page on our website to others you know. We think you’ll agree!
  • We’re transparent: Every month we openly share our strategy and financials so you feel ownership of your role in the company’s success.
  • We’re structured as a partnership versus a corporation: We’re the only EOR in the world that’s structured this way, allowing us to attract some of the best talent since everyone has the opportunity to be a partner in the firm.
  • We are the scrappy underdog: We think it’s more fun to be a pirate than to be in the navy.

Protecting Yourself Against Recruiting Scams

Please be aware that there are people impersonating GoGlobal employees and creating fake job listings to steal personal information and/or money from candidates. We want to make sure that all interested applicants stay safe when applying for jobs at GoGlobal.

Follow these tips to safeguard your personal information:

Verify Job Listings:

  • All legitimate GoGlobal job openings on external platforms (e.g., LinkedIn, Indeed) are also listed on our official website: GoGlobal Careers. If you spot a GoGlobal position solely on a job board, without a corresponding listing on our site, it's likely a scam.

Check Email Domains:

  • GoGlobal employees only use email addresses ending with "@goglobalgeo.com". If you receive communication from someone claiming to be from GoGlobal, ensure their email domain matches our standard.

Validate Job Offers:

  • Legitimate job offers at GoGlobal entail a rigorous interview process involving multiple rounds. Be wary of any offer received without undergoing this standard procedure.

Protect Personal Information:

  • GoGlobal never solicits passport details, financial information (such as credit cards or bank accounts), or money from job candidates. If asked for such information prior to a thorough interview process, it's likely a scam.

Verification Assistance:

  • If you've received a job offer from GoGlobal but are unsure of its legitimacy, contact us at [email protected] before divulging any personal information for onboarding purposes. We're here to assist you in verifying the authenticity of the offer.

Stay vigilant and prioritize your security throughout the job application process. If you encounter any suspicious activity, don't hesitate to reach out to us for clarification. Your safety is paramount to us at GoGlobal.

**Kindly review the provided privacy notice (LINK) to gain a comprehensive understanding of our policies and practices governing the treatment of your Personal Data.

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