An Administrative Clerk Support provides essential assistance to the administrative team by handling a range of clerical and office tasks. These responsibilities vary depending on the specific organization or department but typically involve maintaining records, organizing office systems, and supporting the staff with day-to-day administrative functions.
Key Responsibilities:
Data Entry & Record Keeping:
Enter and update data into the company’s computer systems or databases.
Maintain accurate and up-to-date files, records, and documents.
Perform regular audits of records to ensure accuracy and completeness.
Office Organization & Management:
Organize office supplies, equipment, and other resources, ensuring the office runs smoothly.
Manage the office calendar, including scheduling meetings, appointments, and events.
Prepare and maintain office correspondence, including memos, letters, and reports.
Customer & Client Interaction:
Answer phones, redirect calls, and take messages when needed.
Greet visitors and clients, providing them with necessary information and assistance.
Assist in handling inquiries and provide general administrative support.
Document Handling & Filing:
File, retrieve, and manage paper or electronic documents.
Ensure all documents are filed in an orderly manner and easily accessible.
Communication & Coordination:
Communicate with other departments or external stakeholders as needed.
Assist in preparing materials for meetings or presentations.
Help with the distribution of memos, reports, and other documents to relevant parties.
General Clerical Support:
Provide clerical support such as photocopying, scanning, and faxing documents.
Assist with preparing and processing invoices, reports, and other documents.
Perform other general administrative tasks as assigned by senior staff or managers.
Required Skills & Qualifications:
Organization: Ability to multitask and prioritize tasks effectively.
Communication: Strong verbal and written communication skills for interacting with staff and clients.
Computer Proficiency: Knowledge of office software (e.g., Microsoft Office Suite, spreadsheets, email).
Attention to Detail: Accuracy in data entry and document management.
Customer Service: Professional demeanor when interacting with customers, clients, or visitors.
Time Management: Ability to manage and meet deadlines in a fast-paced environment.
Problem-Solving: Ability to address administrative issues or challenges effectively.
Education & Experience:
High school diploma or equivalent is typically required; an associate degree in business administration or a related field may be preferred.
Experience in administrative support, clerical work, or customer service is often required or preferred.
United States
