Executive Administrative Assistant

Compose and release a variety of high-level correspondence to ensure timely, effective, professional correspondence from the Executive’s Office

Act as the Executive’s liaison with internal and external contacts, to ensure routine questions or problems are answered timely and effectively

Receive, track and follow up on the resolution of escalations to the Executive

Type correspondence and reports from rough drafts, editing grammar, punctuation, or spelling as needed to ensure effective accurate, and timely correspondence

Perform confidential administrative functions such as assembling reports or proposals for internal and external use. Prepare routine and non-routine reports to ensure timely, effective distribution of information

Support departmental projects by gathering information and tracking status

Support the development of departmental presentations by gathering information, preparing handouts, preparing power-point presentations, and preparing text

Transcribe, and distribute minutes of important meetings to maintain records and ensure effective, timely communication to relevant parties

Manage and maintain departments' records/files to ensure the security and confidentiality of the files

Maintain calendars, schedule meetings, and appointments, arrange travel and hotel accommodations to ensure effective time management

Job Specifications

Typically has the following skills or abilities:

Four years of high-level administrative experience with at least two years providing complex secretarial support or the equivalent

Demonstrated ability to support a vice president or above (E1 – E3) greater than 50% of the time

Demonstrated ability to represent the executive in a professional manner to internal and external audiences

Type 30 wpm

Demonstrate experience working with confidential and sensitive information

Proficient with spreadsheets, word processing, and presentation applications

Strong verbal and written communication skills

Strong business acumen skills

Ability to meet tight deadlines

Ability to be flexible

Ability to understand and follow department and company policies and procedures

Ability to develop good working relationships across functional areas

Compensation range for the role is listed below. Applicable salary ranges may differ across markets. Actual pay will be determined based on experience and other job-related factors permitted by law. As a part of the compensation package, this role may include eligible bonuses and commissions. For more information regarding VSP Vision benefits, please click here.

VSP Vision is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to age, gender, race, color, religion, sex, national origin, gender identity, sexual orientation, disability or protected veteran status. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

Notice to Candidates: Fraud Alert - Fake Job Opportunity Solicitations Used to Collect Fees/Personal Information.

We have been made aware that fake job opportunities are being offered by individuals posing as VSP Vision and affiliate recruiters. Click here to learn about our application process and what to watch for regarding false job opportunities.

As a regular part of doing business, VSP Vision (“VSP”) collects many different types of personal information, including protected health information, about our audiences, including members, doctors, clients, brokers, business partners, and employees.  VSP Vision employees will have access to this sensitive personal information and are subject to follow Information Security and Privacy Policies.