The Executive Administrator & Marketing Assistant will work directly with the Senior Executive team and will be responsible for performing several administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced medium-sized General Contractor and its wholly owned subsidiaries.
Principal Responsibilities:
• Assist the Senior Executive Administrator with coordinating executive communications, including taking calls, responding to emails and interfacing with clients, preparing presentations, and assisting with bid documentation preparation.
• Prepare internal and external corporate documents for team members and industry partners.
• Schedule meetings and appointments and manage travel itineraries.
• Assist the Senior Executive Administrator in the organization of company events to take place outside of the workplace, such as golf tournaments, the company's annual year-end party and summer barbecue, fund-raising events, and staff appreciation events.
• Maintain an organized filing system of paper and electronic documents.
• Manage company PR and social media.
• Manage Company online content, keeping website and Facebook sites current.
• Develop and maintain company marketing and sales materials.
• Assist the Senior Executive Administrator with recruiting field personnel and office staff for Castaway Group.
• Assist Senior Executive Administrator with developing content and publishing monthly Company newsletter.
• Provide company administrative and office management assistance as needed.
• Assist with preparing and filing annual professional licensing and Company LLC registrations.
• Develop and sustain a level of professionalism among staff and clientele.
Requirements
• Good communication skills; can effectively communicate to all levels of management, both internally and externally; gives full attention to others; asks questions when appropriate to fully understand points being made, and lets others fully state their ideas.
• Grasps concepts quickly and has good follow-through skills; adheres to deadlines and workload demands and follows through on challenges as they arise.
• Is self-motivated; maintains a feeling of pride in work; has a strong work ethic and strives to achieve all goals.
• Can identify the information needed to clarify a situation; seeks information from appropriate sources; can tackle a problem using a logical, sequential approach and can anticipate the implications of actions.
• Is trustworthy and maintains confidentiality at all times.
• Has a service orientation; is actively looking for ways to help people. Communicate effectively with internal and external clients,
• Demonstrates a team-focused approach when working with operations to deliver quality work and meet deadlines.
• Must exemplify Company Core Values – OHANA – ‘Ohana (Family), Ho‘ihi (Respect), Alaka‘i (Leadership), No‘eau (Craftsmanship), Aloha (Compassion)
Qualifications and Education Requirements:
• Bachelor's Degree in Business Administration, Marketing, or work experience equivalent.
• 3 years of executive admin experience
• Proven marketing content development and advertising copy edit experience.
• Proficient in Microsoft Office (Word, Excel, Outlook), PowerPoint, WordPress, and other presentation and graphic design programs.
Benefits
- Client Relationship: You will be directly working with the client. This means that you will communicate with the client, provide services, and address any client-related matters independently.
- Payment: All payments for your services will be handled directly by the client. Elevate and Delegate is not involved in processing your payroll. Your salary will directly go to you.
- Vacation Leaves and Holidays: While we may have recommendations or guidelines regarding vacation leaves and holidays, the decision is entirely at the discretion of the client. You are expected to align your schedule with the client's business needs and any specific policies or preferences they may have in this regard.
Philippines
