Personal/Business Assistant - PW

About Catena:

At Catena, we redefine overseas hiring by cultivating Filipino talent. Our rigorous qualification program and exclusive upskilling opportunities pave the way for our candidates' prosperous future at no cost. We scout the brightest individuals, equip them with superior skills, and connect them with high-profile roles. Join us as a driven, ambitious individual and work directly with executives, evolving as their indispensable partners. Are you ready for this transformative challenge?

About the job:

Role: Personal/Business Assistant

Time zone needed: Full Time | 40 hours per week | Eastern Standard Time but there might be some changes in timezone

Salary Range: Up to $1,700

Main Functions:

• Business Support

• Project/Task Management: Planning, tracking, and executing projects and tasks to meet deadlines and objectives efficiently.
• Research: Conducting comprehensive research on various topics to provide valuable insights and information.
• Expert at finding information online and by phone. (E.g. offshore corporate service provider in Isle of Man. What is absolutely necessary and who can we use inexpensively)
• Contact Database Upkeep: Maintaining an updated database of contacts and serving as a liaison when necessary to facilitate communication.
• Website and Socials Support: Managing website content updates and providing assistance with social media management to enhance online presence.

• Personal Support
• Email Management: Organizing and prioritizing incoming messages, ensuring timely responses and decluttering the inbox.
• Calendar Management: Scheduling appointments, coordinating meetings, and managing commitments to optimize time.
• Travel Management: Arranging travel logistics, including transportation, accommodation, and itinerary planning.
• Family/Home/Lifestyle Management Support: Assisting with personal tasks such as household management, family appointments, and lifestyle arrangements to promote work-life balance.

Requirements

• At least 3+ years of relevant working experience

• Strong background in executive and administrative assistance, experience in Operations and someone who has Property Management is a nice to have
• Background working in a Real Estate Industry is a plus.
• Strong written and spoken communication
• Highly organized and someone who has great attention to detail
• Proactively solves problems and able to display great critical thinking skills
• Someone who can easily adapt to changes especially in a fast-paced environment

• Strong written and spoken communication

1. Business acumen and logic
2. Can emulate the executive’s tone

• Reliable, punctual, and available especially as this is a remote job

Tools used by the Company:

• MS Offices (Word, Excel, Powerpoint)
• Google Workspace
• Notion
• Asana

Communication Channels:

• Microsoft Teams
• Zoom
• Slack
• Google

Benefits

Fully remote work arrangement.

Holidays: TBD

If you are an EXPERIENCED, PASSIONATE, ALL-ROUNDER, AND ADAPTABLE executive assistant WITH A GREAT ENGLISH COMMUNICATION SKILL, apply now!