This is a remote position.
Role Name: Bilingual Admin Assistant
Schedule:
- Full-time, 9 AM to 6 PM Eastern Time, Monday to Friday 1 hour unpaid break
Client Timezone: Eastern Time
Client Overview
Join a dynamic, growing transaction management agency that’s revolutionizing how real estate agents handle their paperwork. Our client is at the forefront of streamlining property transactions, providing crucial support to real estate professionals across multiple regions. As a key player in the real estate industry, we’re looking for a detail-oriented, bilingual professional to join our team and make a significant impact in this fast-paced, ever-evolving field.
Job Description
We’re seeking a highly skilled Bilingual Admin Assistant to become an integral part of our real estate transaction management team. In this role, you’ll be the backbone of our operations, ensuring smooth and efficient property transactions for our real estate agent clients. Your expertise in document management, customer service, and bilingual communication will be crucial in supporting our clients and driving our business forward. This exciting opportunity allows you to work remotely while making a substantial impact in the real estate industry. You’ll be handling a diverse range of tasks, from preparing legal documents to coordinating closings, all while providing top-notch customer service in both English and Spanish. If you’re passionate about real estate, have a keen eye for detail, and thrive in a dynamic, fast-paced environment, this role offers an excellent opportunity to showcase your skills and grow your career in the real estate sector.
Responsibilities
- Expertly prepare and manage real estate transaction documents, including drafting purchase agreements and addendums with meticulous attention to detail
- Conduct thorough compliance checks to ensure all paperwork meets legal and industry standards, safeguarding our clients’ interests
- Efficiently track and manage deadlines for various stages of property transactions, ensuring timely completions
- Coordinate seamless signings and closings with all relevant parties, providing a smooth experience for real estate agents and their clients
- Process earnest money and manage escrow-related documentation with precision and care
- Handle post-closing documentation and assist with transaction follow-ups, ensuring all loose ends are tied up
- Provide exceptional customer service to real estate agents via phone and email in both English and Spanish, addressing queries promptly and professionally
- Skillfully manage and organize client information in the company’s CRM system, maintaining accurate and up-to-date records
Requirements
- Fluency in both English and Spanish (written and verbal), with the ability to communicate professionally in both languages
- Proven experience in real estate transaction management or a closely related field
- Strong attention to detail and the ability to manage multiple tasks simultaneously in a fast-paced environment
- Excellent communication and customer service skills, with a focus on building and maintaining professional relationships
- Proficiency in using CRM systems and other relevant software used in real estate transactions
- Ability to work independently and proactively in a remote environment, demonstrating strong self-motivation and time management skills
- Knowledge of real estate laws and regulations (preferred but not required)
- Reliable internet connection and a quiet, professional home office setup for remote work
- Ability to maintain strict confidentiality when handling sensitive information
- Willingness to adapt to new technologies and processes in the ever-evolving real estate industry
United States
