This is a remote position.
Job Highlights:- Contract type: Independent Contractor
- Schedule: (20 hours/week), Monday to Saturday from 8 AM Brisbane
Client Overview
Join a dynamic, global business operation spanning multiple countries and time zones. Our client manages diverse companies across the US, Australia, Asia, and Europe, requiring efficient coordination and communication. This role offers an exciting opportunity to be at the heart of international business operations, working with a driven executive who values organization and pro activity.
Job Description
We’re seeking a highly organized and efficient Executive Assistant to support a busy international business leader. In this role, you’ll be instrumental in managing multiple email inboxes, prioritizing tasks, and coordinating activities across various time zones. You’ll start your day early, ensuring that all critical information is organized and ready for the executive by 8:30 AM Brisbane time. This position requires exceptional time management skills, the ability to handle confidential information with discretion, and a proactive approach to problem-solving. You’ll be the key to maintaining smooth operations in a fast-paced, global business environment.
Responsibilities
- Organize and prioritize multiple email inboxes daily, starting early to meet the 8:30 AM Brisbane time deadline
- Create and manage comprehensive daily task lists and schedules for the executive
- Efficiently sort through emails, identifying and handling spam and informational content
- Provide timely follow-ups on emails and manage responses throughout the day
- Maintain and update an extensive to-do list, including coordinating with other staff members
- Schedule and coordinate meetings across multiple international time zones
- Conduct a second review of emails and tasks in the afternoon to prepare for evening follow-ups
- Adapt to a flexible work schedule that may include some weekend support
Requirements
- Exceptional organizational and time management skills
- Ability and willingness to work early morning hours (starting around 5:00 AM Philippines time)
- Excellent written and verbal communication skills in English
- Proficiency in email management, calendar scheduling, and task prioritization
- Ability to juggle multiple projects and deadlines simultaneously
- High level of discretion when handling confidential business information
- Familiarity with remote work tools and software
- Adaptability to work with both Mac and Windows environments
- Strong problem-solving skills and ability to work independently
- Experience in managing communications across different time zones is a plus
- Flexibility to potentially increase working hours as the role expands
Benefits
Independent Contractor Perks:- Permanent Work from Home
- Immediate Hiring
- Steady Freelance Job
Please note that since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.
ZR_20452_JOB
Australia
