Executive Assistant (Law Firm)

This is a remote position.

Schedule: 20 hours per week; Monday to Friday; 9 AM to 1 PM (London, UK Time), 4 hours per day

We are seeking an experienced and detail-oriented Executive Assistant (EA) to provide high-level administrative support to the executive leadership team. The ideal candidate will manage email correspondence, oversee the executive’s calendar and to-do lists, and ensure key business tasks are followed up and completed by the team. The EA will act as a central point for communication, driving team accountability by “Checking in, Chasing, and Closing” tasks. A strong background in organization, follow-ups, and event coordination is essential.

Key Responsibilities:

1. Email and Diary Management

   • Organize and manage the executive’s email inbox, categorizing emails, filing correspondence, and ensuring prompt action.
     
   • Manage the executive’s diary, scheduling appointments, meetings, and events, ensuring time is optimized.
     

2. Task and To-Do List Management

   • Oversee and maintain the executive’s to-do list on Trello, ensuring tasks are assigned, tracked, and completed on time.
     
   • Communicate with the team to delegate tasks and follow up on their progress.
     

3. Team Coordination & Meeting Management

   • Coordinate and manage the weekly GMAP (team meeting), sending reminders, preparing agendas, taking minutes, and following up with the team on assigned action items.
     
   • Follow up with the team on key tasks related to business development activities, newsletters, case studies, and file closures.
     
   • Ensure all new enquiries are properly addressed and tracked.
     

4. Event Coordination

   • Research, organize, and coordinate personal and company events, handling logistics, scheduling, and all necessary arrangements.
     

5. Follow-Up and Task Accountability

   • Drive accountability across the team by regularly checking in, chasing progress, and closing tasks to ensure deadlines are met.
     
   • Ensure processes are followed and report any issues or delays in task completion.
     

Requirements

• 2-3 years of experience in an Executive Assistant role.
  
• Prior experience working in a law firm is a plus.
  
• Demonstrated experience in organizing and coordinating company events.
  
• Strong organizational and multitasking skills.
  
• Excellent oral and written communication in English.
  
• Proficiency in using task management software (e.g., Trello) and MS Office (Outlook, Word, Excel).
  

Preferred Qualifications:

• Experience supporting senior-level executives, especially in professional services (law firms, consulting, etc.)
  

Benefits

• Permanent work from home
  
• Immediate hiring
  
• Steady freelance job